About "e-Aushadhi"

The e-Aushadhi is a web based application which deals with the management of stock of various drugs, sutures and surgical items required by different district drug warehouses of Rajasthan state. "e-Aushadhi" helps in ascertaining the needs of various district drug warehouses such that all the required materials/ drugs are constantly available to be supplied to the user district drug warehouses without delay. This includes classification/categorization of items, codification of items, etc. The prime objective of a District Drug Warehouse is to supply drugs to the various medical institutes that are associated with the given district drug warehouse.

Key features of the Software "e-Aushadhi"

• Store, Maintain, Update, Search & Display information related to drugs.
• Ability to define the items into groups, sub groups, categories, codification of drugs.
• Provision to maintain expiry date / shelf life for an item wherever applicable.
• Alert with different colour for to be expired item will be generated well before its expiry date.
•  Indent generation.
• Condemnation Requests.
• Compilation of Indents 91.
• Ability to generate indents automatically based on reorder, minimum, maximum planning.
• Ability to define and maintain various levels of stores and that will allow maintenance and keeps transaction history.
• Ability to maintain control (such as quantity tracking) on stocks and their replenishment.
• Ability to reserve items within the district ware house.
• Ability to search items using a number of search criteria like identification id, item specification, equivalent / related item etc
• There is provision to link all drug warehouses hierarchically to understand their physical as well as functional structure.
• Transfer of Drugs between Drug Warehouses.
• There is provision to record transactions while moving items from one location to another.

Benefits of Software based Inventory Management System

•  Better Planning, executing and controlling
• Online Tracking of Drug Inventory
  
• Streamlining of Inter-Drug warehouse Transfer
• Efficient control of Inventory
• Multi user, Multi location storage
• Comprehensive Help
• Customizable Reports

Drug Inventory :

• This option will be used to add physically counted quantity of the items in stock on Current financial year/at the time of initializing the system.
• This option will also allow the user to update the existing item details according to the batch no, item name and serial number of the items.
  
  

Issue to Hospital / Institutes :

• This process is used for issuing (offline) drugs to Institutes by DDW
• Passbook of drugs will be issued to each Store.
• Store personnel will fill the passbook.
•  Store incharge from District Institutions will go to respective Drug warehouse to collect medicines.
• The data entry operator will fill in the drugs details in the following form.

Drug Transfer :

• This Interface is used to transfer the Drug from a store to another store of the similar hierarchy level through RMSC.

Breakage / Lost Drug Details :

• This Option will be used to maintain breakage/damaged item details.

Miscellaneous Consumption :

• This process will be used to maintain miscellaneous consumption details at drug warehouse based on the following parameters- drug warehouse, item category, group name, item name, batch number, available quantity, consumption quantity, consumption unit and remarks.

Supplier Return Desk :

• This desk will be used to maintain the supplier return details by the drug ware house.
• The reason for return may be not suitable items are supplied by the supplier.
  
  

Physical Stock Verification :

• This desk is used to verify the stock position at any given date
• By matching the physically counted quantity of the items with the stock ledger.

Condemnation Register Desk :

• This process will be used to mark the items for condemnation.
  
  

Quality Control Desk :

• This desk will be used to maintain the details of the quality check control performed on items provided by concerned drug ware house or supplier.

Sample Register :

• This desk will be used to maintain the sample details received from the different sources.
• The following activities will be controlled through this desk -

1. Receiving of the sample,
2. Returning of the sample and
   
3. Disposing of the sample.

Drug Locator :

• This is used to locate a particular drug in various Drug warehouses.

Responsibilities of DDW :

• To be well acquainted With the e- Aushadhi application.
• Hardware Maintenance (Desktop Computers, Printers, UPS etc.)
• Availability of Broadband Internet Connection Co-ordination with respective vendor.
• Manpower/ Operators for Operationalization of application.